Privacy Policy

To meet the requirements of the Data Protection Act 1998, early year’s settings are required to issue a Privacy Notice to children and young people and/or parents and guardians summarising the information held on record about children and young people, why it is held, and the third parties to whom it may be passed.

This privacy notice provides information about the collection and processing of children’s or young people’s personal and performance information by the early year’s provider

What data do we collect?

Children:

• Full name;
• Date of birth;
• The name and address of every parent and carer who is known to the provider;
• which of these parents or carers the child normally lives with;
• Emergency contact details of the parents and carers.
• Providers must record and submit the following information to their local authority about individual children receiving the free entitlement to early years provision as part of the Early Years Census
• Gender;
• Ethnicity;* optional
• Special educational needs status;
• The number of funded hours taken up during the census week;
• Total number of hours (funded and unfunded) taken up at the setting during the census week.

Parents:

Names, addresses, Date of birth and national insurance numbers

Staff:

Staff information; such as bank details, date of birth national insurance number and qualifications The collection of information Little Einsteins collects information about children and young people and their parents or legal guardians when children and young people enrol at the setting. Little Einsteins also collects information at other key times throughout the year and may receive information from other settings when children or young people transfer.

Little Einsteins processes the information it collects to administer the education we provide to children and young people for example:

• The individual educational plans
• The monitoring and assessing of children’s educational progress
• The welfare, care and health support and services
• The support and guidance for children and young people, their parents and legal guardians
• The organisation of trips, walks around the campus and educational visits
• The planning and management of the nursery
• full name;
• date of birth;
• the name and address of every parent and carer who is known to the provider;
• which of these parents or carers the child normally lives with;
• emergency contact details of the parents and carers.
• Providers must record and submit the following information to their local authority about individual children receiving the free entitlement to early years provision as part of the Early Years Census:

Where do we store the data
All information collected is stored in the following ways:
On emails, documents, databases, backups, filing units

How do we protect and document the data we have?
All data is password-protected, limited access, lockable filing cabinets

How long do we keep the data for?
Children’s and parents records are kept for 3 years after a child has left the setting, the records will then be shredded

Staff records are kept for 5 years after the staff member has left the setting, the records will then be shredded.

Famly is deleted a day after the child leaves the setting

Do we have a function/Reason for every piece of data we collect All information collected is needed to ensure the safeguarding and welfare of all children and staff, if we find the information is not relevant then we will stop asking for that information. You can ask for your information to be returned to you and that we do not store your information anymore at any time.